Introduction
Cardboard allows you to configure how payments and matched receipts are exported to your accounting system, such as which VAT codes to use and which department number to associate with each service.
Navigation
Navigate to “Accounting” > “Settings” in order to configure Cardboard for accounting.
Configuration
⚠️ Remember to press the “Save” button on the bottom right part of the page after having applied new changes!
Subscriptions
This tab allows you to specify how to do the accounting for each subscription managed and payed for through Cardboard.
Default values
Department number — The department to assign to payments by default when the service does not have an associated department. If none is set, the payment will not be assigned to a department.
VAT code — The VAT code to assign to payments by default when the service does not have an assigned VAT code. Left blank if not specified.
Expense account — The default ledger account used for payments to services which do not have a specific expense account specified. If none is set, “6553 - Software annual maintenance” will be used.
Missing receipt account — The ledger account to use for debit lines when the payment is missing its receipt. If none is set, “7799 - Other expenses, not deductible” is used.
Subscriptions-specific
Supplier number — The numeric identifier of the supplier in your accounting system.
Department number — The numeric identifier of the department in your accounting system. Defaults to the globally configured default if not set.
VAT code — The VAT code to assign to payments made to the service. Defaults to the globally configured default if not set.
Expense account — The ledger account to use for payments made to the service. Defaults to the globally configured default if not set.
You might have additional fields available to you, based on your configured accounting system.
💡 It is recommended to fill in “Supplier number” for all services with recurring payments, since certain accounting systems might create duplicate suppliers on import otherwise.
General
This tab allows you to specify more globally relevant accounting settings such as:
Accounting system - The accounting system you use. Certain export formats are formatted differently based on this option, and it also determines which accounting system Cardboard will connect to if you have an accounting system integration available to you.
Merge receipts — If selected, all receipts will be concatenated into a single merged voucher in your monthly accounting exports. This might simplify the process of uploading the receipts to your accounting system. If not selected, the receipts will be exported as individual PDFs in a ZIP-archive.
Card accounts
This section has one option available per Cardboard account. This will most likely only be one account, unless you have multiple currencies or accounts in Cardboard.
Card asset account — The ledger account number to use for credit lines. If none is set, “1920 - Bank deposit” will be used.