What is GL02H?
Cardboard allows you to export your monthly payments in Cardboard as a GL02H file for import into the general ledger of Xledger. The file, when imported into Xledger, will allow you to enter all the payments done with Cardboard into your general ledger, with the following correct accounting codes prefilled for you:
Account numbers (kontoplan).
Supplier name and number (leverandør).
VAT codes (momskode).
Project (prosjekt).
Department (koststed).
GL Object 3 (Xledger-configurable field).
GL Object 4 (Xledger-configurable field).
See further down how to configure Cardboard such that these accounting concepts are correctly prefilled.
How to export GL02H from Cardboard to Xledger
You can find monthly GL02 files it in Cardboard by navigating to "Accounting" -> "Accounting export". The files can be downloaded by pressing the button labeled "GL02H (Xledger)".
The resulting file, named "GL02H.csv", should be uploaded into Xledger by navigating to "Forsystem" -> "Filimport". Press the "Upload file" button and select the file you just downloaded from Cardboard; "GL02H.csv". Finally press "Last opp".
The file should appear as line with "Importdef." set to "Accounting Journal with Subledger (XL Standard w/header (GL02H)", just like so:
Select the check box, press "Godkjenn" and then "Lagre". The file should now have status "Klar til kjøring". Now navigate to "Forsystem" -> "Importer" -> "Filimportprosessering". Optionally, select E-post and/or "GL02H" in the "Importdef.", and then press "Bestill jobb".
Now, navigate to "Bilagsimport" in "Oppgaveliste". Here you should be able to inspect the journal entries for any inaccuracies or intended edits.
In order to import these entries into your general ledger, navigate to "Forsystem" -> "Importer" -> "Bilagsimport" and press "Bestill jobb".
How to configure Cardboard for your Xledger accounting
The most important part for a time-saving and efficient export from Cardboard to Xledger is that you configure each subscription in Cardboard with the correct accounting codes from Xledger. These codes can be entered into Cardboard by navigating to "Accounting" -> "Accounting export" -> "Settings".
Here is a complete list of where you can find the accounting codes in Xledger for the different configurable fields in Cardboard:
Accounts numbers - "Regnskap" -> "Kontoplan" and select the correct numerical accounting codes from the "Konto" column.
Supplier - "Leverandør" -> "🔍 Leverandører" and select the correct value from the "Kode" column. This is exported as the subledger number, and populates the "X Firma/Person Nr" field in Xledger.
Project - "Administrasjon" -> "Organisasjon" -> "🔍 Prosjekter" and select the correct value from the "Prosjekt #" column. This is exported as "X GL Object 2" in the resulting GL02H file.
Department - "Administrasjon" -> "Organisasjon" -> "Koststeder" and select he correct value from the "Kode" column. This is exported as "X GL Object 1" in the resulting GL02H file.
Sub unit (X Gl Object 4, e.g. støtteområde) - "Administrasjon" -> "Objekter" -> "Objektsverdier" and filter on the object type configured as posting 4 / "X Gl Object 4".
Business unit (X Gl Object 3, e.g. organisasjonsenhet) - "Administrasjon" -> "Organisasjon" -> "Organisasjonsenheter" and select he correct value from the "Kode" column. This is exported as "X Gl Object 3" / posting 3 in the resulting GL02 file.
Remember to press the "Save" button in Cardboard when you have filled in the necessary information.